Setting up Gmail as your email client

Using Google Gmail as your email client offers a number of advantages. With a Gmail account, you get the simple setup and access that web-based applications offer. Your business can get all the benefits of the leading web-based email service backed up by Google. Some of the benefits you get are huge storage space, online anywhere access, cheaper and less manpower, synchronisation with other email clients (such as Outlook), easy search and organisation and security of data.

If you have multiple email accounts, you can check them all in Gmail. Gmail’s Mail Fetcher feature first imports all your old messages to Gmail and then continues to bring in new messages sent to your other account. You can add up to 5 accounts, including Gmail.

Following are instructions on how to setup Gmail settings to

  • On your computer, sign in to the Gmail account you want to import to.
  • In the top right, click Settings  Settings.


  • Click the Accounts and Import tab.


  • In the “Check mail from other accounts” section, click Add a mail account.


  • Type the email address of the other account, then click Next.


  • Select Import emails from my other account (POP3) and click Next.


  • Enter your email address as Username.
  • Type your password.
  • Enter as POP Server.
  • Select 995 for your Port.
  • Select the checkbox Always use a secure connection (SSL) when retrieving mail.
  • You might also want to check the box next to Label incoming messages and create a New label…
    Leave the other boxes unchecked.
  • Click Add Account.


  • To be able to send mail from your new email account, select Yes and click Next.


  • Enter your name. This is the name an email recipient sees when receiving emails from you.
  • Check Treat as an alias.
  • Click Next Step ».


  • Enter as SMTP Server.
  • Select 587 for Port.
  • Enter your email address as Username.
  • Type your password.
  • Select Secured connection using TLS (recommended).
  • Click Add Account ».


  • If you see this screen, you will have successfully set up Gmail to receive and send emails using your own domain.
    You now need to verify your email address. Check for a new email in your Gmail account.


  • Go to your inbox. You should find a new email form the Gmail Team.


  • Open the email and click the link to verify your email address.

  • Click the Confirm button to finish.



Congratulations! You are done and ready to go.

You now might want to set your new email address as the default email address to use within Gmail and create an email signature to automatically insert in all your emails.

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